Cookie Policy

1. What Are Cookies

Cookies are small text files stored on your device when you visit a website. They help websites remember your preferences and improve your experience. FileDone.co.uk, operated by INAGENTIC LTD (Company Number: 16702679), uses cookies in compliance with UK GDPR and the Privacy and Electronic Communications Regulations (PECR).

2. How We Use Cookies

We use cookies to:

• Keep you signed in to your account
• Remember your preferences and settings
• Store data locally for offline functionality
• Understand how you use our Service
• Improve our Service and user experience

3. Types of Cookies We Use

3.1 Strictly Necessary Cookies

Legal Basis: These cookies are essential for the Service to function and do not require consent.

3.2 Functional Cookies

Legal Basis: Consent (optional but recommended for best experience)

Note: These are stored using browser Local Storage, not traditional cookies, but serve similar functionality and are covered by this policy.

3.3 Analytics Cookies

Status: Currently not implemented
Future Use: If we implement analytics, we will update this policy and seek your consent

4. Third-Party Cookies

We do not currently use third-party cookies for advertising or tracking. Our Service integrates with:

• Companies House API: No cookies, data fetched server-side
• AWS Services: Infrastructure only, no tracking cookies
• AI Processing: Server-side only, no cookies in your browser

5. Managing Your Cookie Preferences

5.1 Cookie Consent Banner

When you first visit FileDone, you'll see a cookie consent banner. You can:

• Accept All: Enable all cookies for full functionality
• Necessary Only: Use only essential cookies (some features may be limited)
• Customize: Choose which cookie categories to enable

5.2 Browser Settings

You can control cookies through your browser settings:

• Chrome: Settings → Privacy and security → Cookies and other site data
• Firefox: Settings → Privacy & Security → Cookies and Site Data
• Safari: Preferences → Privacy → Manage Website Data
• Edge: Settings → Cookies and site permissions → Manage and delete cookies

Warning: Blocking necessary cookies will prevent you from using the Service.

5.3 Clear Your Data

To delete stored data:

1. Go to Settings in FileDone
2. Click "Clear All Local Data"
3. Or clear your browser's cookies and local storage manually

6. Local Storage vs Cookies

FileDone primarily uses Local Storage instead of traditional cookies for storing your data. The key differences:

Under UK law, Local Storage is treated similarly to cookies and requires the same consent mechanisms.

7. Impact of Disabling Cookies

If you disable functional cookies/storage:

• ✅ You can still sign in
• ❌ Companies you add will not be saved
• ❌ Notes and reminders will not persist
• ❌ Compliance tracking will not work properly
• ❌ You'll need to re-enter data each session

8. Updates to This Policy

We may update this Cookie Policy to reflect changes in technology or legal requirements. Check the "Last updated" date at the top. If we make significant changes, we'll notify you through the Service or via email.

9. Contact Us

Questions about our use of cookies?

10. More Information

For more information about cookies and your privacy:

• ICO Guide to PECR
• AboutCookies.org
• AllAboutCookies.org